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Reserving Residential Common Area Spaces

Residential common areas are often used as venues for student organization events and residence hall programs. The amenities within common areas differ between spaces and groups requesting space should be mindful of the fire code capacity of a room before attempting to book space. Please keep the following in mind when placing a space request:

Events directly related to the residential students in that area receive the highest priority for space reservations.
All requests MUST be recieved at least 7 days prior to the event. This time is necessary to allow us to notify other units and people impacted by the space usage.
Amplified sound is allowed in the outdoor spaces on Fridays from 5 pm - 2 am, Saturdays from 1 pm - 2 am, and Sundays from 6 pm - 10 pm. Amplified sound is not allowed inside the residence halls unless specifically approved by the Assistant Dean for that area.
Groups using space may be charged for if excessive clean-up is needed after the event or if facilities are damaged.
In most cases, groups are responsible for their own set-up and break down. We generally do not have staff available to set up tables and chairs in advance of events.
Groups that need additional resources such as AV equipment may be directed to other university providers for their needs.

Central Campus Space Reservations

All requests to host an event in the Central Campus common areas must be communicated via our weblink. Please note that reservations must be received 7 days in advance of the event in order to be considered. Reserve Space and Register Event on Central Campus

The Devil's Den can be reserved through the space reservations weblink. There is no charge for RLHS and student events. There is a $475.00 fee for any other type of event.
The Central Campus Picnic Shelter can be reserved through the space reservations weblink. There is no fee for reservation, but the event must be Duke affiliated. The grills can be reserved for student use and approved Student Affairs functions. There is no fee for grill usage. Charges may be assessed for excessive garbage and/or damage.
The Central Campus Pool can be reserved after closing for a $200 fee. Food and beverages are not allowed in the pool area. The pool is reserved for Central Campus Council events throughout the academic year. Valid DukeCards are required to use the outdoor volleyball, tennis, and basketball courts. These areas are operated on a first come, first served basis.

Questions about Central Campus Space can be directed to Assistant Dean Terry Lynch at tlynch@duke.edu

East Campus Space Reservations

All requests to host an event in the East Campus residence halls and continguous lawn spaces must be communicated via our weblink. East Campus Reservation Form.

You will receive email notification regarding the status of your request from the Event Coordinator, usually within 2 business days. There may be longer delays during times when classes are not in session.

Priority for events in East Campus residential space is given to events that directly relate to the first year class. Any events held in the GA Downunder must be open to the entire first year class. Reservations MUST be received a minimum of 7 days prior to the start of the event in order to allow time for all parties to be notified about the status of the space.

Spaces available for reservation include:

Gilbert-Addoms Down Under Event Room (capacity 180)
Gilbert-Addoms Yellow Room (capacity 30)
Bell Tower Corner Classroom 110 (capacity 16)
Bell Tower Classroom 113 (capacity 24)
Bell Tower Media Room (capacity 15)
East Campus lawn nearest Baldwin Auditorium
East Campus lawn nearest the bus stop
East Campus lawn in the backyard

Many of the East residence halls have just one large commons room that serves as the community space for the entire building. Those commons rooms are not reservable.

West Campus Space Reservations

All requests to host an event in the West Campus residence halls and continguous lawn spaces must be communicated via our weblink. Please note that reservations must be received 7 days in advance of the event in order to be considered. West Campus Reservation Form

Once your request has been received, you will receive email notification regarding the status of your request usually within 3 business days.